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/Title (Microsoft PowerPoint - Preparation for meetings-done17)
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The Role of the Chair
1\) Start and end the meeting.
2\) Introduce objectives and agenda.
3\) Introduce speakers.
4\) Define time limits for contribution.
5\) Control discussions, and hear all views.
6\) Summarize discussion at key points.
7\) Ensure that the key decisions are written down by the secretary.
8\) Ensure that decisions and conclusions are clear and understood.
9\) Define actions to be taken and individual responsibilities.
The Role of the Secretary
1\) Obtain agenda and list of participants.
2\) Inform participants and check:
-room, equipment, paper, material
- refreshments, meals, accommodation, travel
The Role of the Participants
1\) Study subjects on agenda, work out preliminary actions.
If necessary find out team or department views.
2\) Prepare own contribution, ideas, etc.
VOCABULARY
1. Minute - written report of what was said in a meeting.
2. Participants - people who attend the meeting.
3. Objectives - the purpose or intention of the meeting.
4. Agenda - list of items to discuss in a meeting.
5. Chair - person who controls the meeting.
6. Postpone - change the date of a meeting to a later date.
7. Adjourn - to have a break in a meeting.
) /RD [0 0 0 0] /Rect [51 88.5 563.25 704.21875] /Subj (Text Box) /Subtype /FreeText /Contents (The Role of the Chair\r 1\) Start and end the meeting.\r 2\) Introduce objectives and agenda.\r 3\) Introduce speakers.\r 4\) Define time limits for contribution.\r 5\) Control discussions, and hear all views.\r 6\) Summarize discussion at key points.\r 7\) Ensure that the key decisions are written down by the secretary.\r 8\) Ensure that decisions and conclusions are clear and understood.\r 9\) Define actions to be taken and individual responsibilities.\r\rThe Role of the Secretary\r 1\) Obtain agenda and list of participants.\r 2\) Inform participants and check:\r -room, equipment, paper, material\r - refreshments, meals, accommodation, travel\r\rThe Role of the Participants\r 1\) Study subjects on agenda, work out preliminary actions.\r If necessary find out team or department views.\r 2\) Prepare own contribution, ideas, etc.\r\r\rVOCABULARY\r\r1. Minute - written report of what was said in a meeting.\r2. Participants - people who attend the meeting.\r3. Objectives - the purpose or intention of the meeting.\r4. Agenda - list of items to discuss in a meeting.\r5. Chair - person who controls the meeting.\r6. Postpone - change the date of a meeting to a later date.\r7. Adjourn - to have a break in a meeting.) /CreationDate (D:20100816171131+08'00') >> endobj 10 0 obj << /Filter [/FlateDecode] /Length 2742 >> stream x[Ks~?*SDVrp .ER֢\ʯO|h`IYb`kD+U#]}7WDkoNHt#J6VF6F8k|sr^#ByQ5*mr/k˖&p]7eջqX:og+)7^W~V6^օ!G2GlHVK:SѠDW#E@c|Cn<5/iNE_u9EC?t? <&,}ڻF -;Q4ڻHnfzJwxHV_wgYF\\svIЈ1 {G]WꗓM8i֒LJurУ.E݈FG||KUjYʹqDMAx{y؇P')yj%$_4dE@Ld&Ń̨=)>ȼC(4Oڠ<'cNΏw@œ%(Zkë$&$ 'N-5t=I]\N['&hUMڲFZni EϸE}^W]>oC+cI Y>O`Co c:HE"t,TҒG>ܔPG27$hI`#cK~A{>-ͮcy'WrCRjX]Y̸+K@@C͵ "FrLMt˃E}Ḫڵ"ɉģI>?ΞrSa S6(+-mYDKף879 aXLQ60 gEב0k> 7kG/Y'`e_Gƀ#\"v3 .pGV9a}lb1_u |ԡt5Mi2! #PpZۉ'd'E;i؏S~Ȩ9F['s("2 * \5`srM I1IL;ޕc$ⴶ_GU2h(} 'CJ3TqE/Q rʬXxaeoVAzCۻ-g*cSQӏ%ٱ1+YPT[@BG.̾`$3>o_djEaCl 0ծhu^zUB}vH^,+Ë~R-zHRkW!s =&